7th CPC Pension Revision of Defence Establishment Pre-2016 Pensioners issues: Minutes of Review meeting on 03.08.2017- Timeline/Road map for pending 3.75 lakh cases

7th CPC Pension Revision of Defence Establishment Pre-2016 Pensioners issues: Minutes of Review meeting on 03.08.2017- Timeline/Road map for pending 3.75 lakh cases

7th CPC Pension Revision of Defence Establishment Pre-2016 Pensioners
issues: Minutes of Review meeting on 03.08.2017- Timeline/Road map for
pending 3.75 lakh cases** Urgent/Time Bound ** Government of India, Ministry of Defence, (Department of Defence), D(Civ-2) ** Sub: Review of the progress made by Defence Estblishments for revision of Pension/Family Pension of pre-2016 Central Civil Pensioners – Minutes of the meeting conveyed by Shri Barun Mitra, Additional Secretary (BM) on 03.08.2017 at 5.00 PM in the Committee Room No.111, South Block.
Urgent/Time Bound
Government of India
Ministry of Defence
(Department of Defence) 
 D(Civ-2)


 

Sub: Review of the progress made by Defence Establishments for revision
of Pension/Family Pension of pre-2016 Central Civil Pensioners –
Minutes of the meeting convened by Shri Barun Mitra, Additional
Secretary (BM) on 03.08.2017 at 5.00 PM in the Committee Room No. 111,
South Block. 
 
A copy of the minutes of the meeting held on 3 Aug 2017 on the subject
cited above is enclosed for  immediate action by all the concerned
administrative divisions, Heads of Departments of Defence  Organisations and
subordinate formations.
2. Attention is also invited to Ministry of Finance (Deptt. of Expenditure)
OM No.1(13)/EV/2017 dated 26 July 2017 vide which MoF have directed to
furnish the following information urgently:
i) The number of cases due for pension revision (relevant data already made
available by  CPAO/PCDA(P) and the number of cases where appropriate action
for pension revision has been completed, including payment of revised
pension to retired employees along with arrears.
ii) Whether pension revision has been taken up scale-wise and if so, status
of disposal at various levels pay scale wise. Whether revision in regard to
fixed pay scales has been completed.
iii) Specific reason for delay in respect of cases where pension revision
is yet to be made.
iv) Any other relevant issue having a bearing on speedy disposal of
revision of pension cases.
3. Joint Secretaries-in-charge of various Defence organisations/subordinate
offices are requested to ensure compliance of the decisions as contained in
the minutes of the meeting, and also furnish the above cited information,
for further transmission to the MoF, in terms of their OM dated 26 July
2017, urgently.

sd/-
(Anil Kumar)
Deputy Secretary(CP) 


All the participants of the meeting dated 3 Aug 2017 (list in Annexure)


MoD ID No.12(11)/2017-D(Civ-2) dated 8 Aug 2017

*** 



Minutes of the meeting taken by Shri Barun Mitra, Additional
Secretary (BM) on 03.08.2017 at 5.00 PM in the Committee Room No.
111, South Block to review the progress made by Defence
Establishments for revision of Pension/Family Pension of Pre-2016
Central Civil Pensioners


List of participants is at Annexure 
 

1. A meeting was convened under the chairmanship of Shri Barun Mitra,
AS(BM) on 03.08.2017 at 1700 Hours in Committee Room 111, South Block, to
review the progress made by Defence Establishments for revision of
Pension/Family Pension of pre-12016 Central Civil Pensioners. This was part
of ongoing review in the context of directions of the Ministry of Finance /
Department of Pension and Pensioners Welfare to revise the pension of pre
1.1.2016 pensioners on the basis of 7th CPC Pay Matrix in a time bound
manner.

2. Additional Secretary (BM) welcomed all the participants and explained
the enormity of the task and urgency involved in view of the strict
monitoring and review being made by the MoF. While attaching emphasis to
the magnitude involved in a huge organisation like MoD with a very large
number of pensioners/family pensioners, he emphasised the need for
stringent monitoring and a pro-active approach, to complete this exercise
in a time bound manner.

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3. Thereafter, Shri Jayant Sinha, Joint Secretary (Establishment) gave an
overview of the directions of the MoF and the procedure laid down to
process and complete the revision of pension / family pension as per 7th
CPC Pay Matrix. He noted that number of such cases requiring revision of
pension would be in the vicinity of 5.75 lakhs. The exercise is required to
be completed in a time frame given by the MoD ie. 30 Sep 2017. He invited the participants to bring forth
the progress and also the problems being faced along with possible
solutions.

Feedback various stakeholders and discussion

4. The Representative of CGDA (Shri Ajay Mishra, Jt CGDA) explained that as
per the records of PCDA(Pension), Allahabad, there are about 3.75 lakh
pensioners of which data of about 43000 have been passed on to the defence
establishments for re-fixation of pension. Till date, 824 cases have been
processed and 297 Revised PPOs have been issued. The figures of total
pensioners (including family pensioners) are yet to be confirmed and this
will be done by the CGDA in consultation with PCDA(P), Allahabad.

5. AS(BM) desired to know about the planning and the road map for bridging
the glaring gap between the projected figures and progress made till date.
He instructed CGDA to coordinate with PCDA(P) to locate and reconcile the
data of remaining pensioners.

6. Representative of IAF (AVM O P Tiwari) informed that there are about
20000 Civil Pensioners comprising mainly Group C / erstwhile Group D
employees. The basic data, including their whereabouts and email addresses
are available with them and the plan to achieve to complete the exercise at
their end by 31st Aug 2017.

7. Representative of Indian Navy (Cmde I.S.Grewal) informed that they do
not maintain centralized data of about 30,000 Civilian pensioners as the
information is with 383 Units scattered all over the country. AS(BM)
advised them to constitute a dedicated team which can interact closely with
CGDA/PCDA to streamline, streamline the process and complete the exercise
within the targeted timelines.

8. The Representative of Indian Army (Shri Ashok Kurnar, DDG(CP) informed
that PCDA has furnished them data of approx. 30,000 pensioners, and this
number has been understated by the PCDA. In the meantime, they have issued
directions to the lower formations to make their own efforts to locate the
records of the pensioners and process the cases. AS(BM) directed them to
interact closely with CGDA/PCDA to streamline the process and complete the
exercise within the targeted timelines.

9. The Representative of DG, BRO (Shri A.K.Bhatnagar, CE and DDG(Pers)
informed that they have received data of around 28590 pensioners. However,
there are about 3000 Units which have been disbanded in the recent years.
It was stated that it may be very difficult to locate and sift from their
records information/service record of past employees. They also wanted to
send a team to PCDA, Allahabad to reconcile the data on pensioners. In the
meanwhile, they informed that 613 cases were ready to be processed.
However, they required identification codes of the Heads of Office, to
complete the process. They sought cooperation of CGDA in this respect.

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10. The Representative of Coast Guard HO (DIG Dinesh Rajaputuran PD(Pers)
informed that there are about 1000 civil pensioners, of which cases of 400
pensioners are under process. Cases of 200 will be completed by end of
August. They assured to complete the process by September 2017.

11. The Representative of OFB Kolkata (Shri P. Mohanty, DDG) informed that
there are 1,09,000 cases of pensioners which need to be revised in terms of
MoF/DPPW orders. There are 42 Ordnance Factories and 23 Regional Offices
spread all over the country where the service records of these pensioners
are located. They informed that the exercise has been started and will be
expedited.

12. The Representative of DRDO informed that there are 14700 cases of
pensioners belonging to 60 establishments, 39 Heads of Offices in the
laboratories of DRDO established across the country. He informed that their
websites exhorts pensioners to approach concerned offices to furnish their
service details. Substantial progress is likely to be made by them by mid
of September 2017.

13. The Representative of MES (Shri V K Gupta, Joint DG) informed about
their 4900 approx pensioners in various Units located in tri-services/
establishments. It was stated that they also faced the loss of record due
to disbanded units. It was stated that PCDA has furnished them only the
names and PPO Nos. which was inadequate to locate the posting details and
HOOs of the pensioners. As regards officers, they do not anticipate any
problems in revision of pension because their record is maintained by CRO
located at New Delhi.

14. During the discussion, it was suggested that the requirement of
insertion of Aadhar and PAN in the initial processing of Pension Fixation
Order/Revised PPO would delay the process as the HoDs/HOOs do not possess
these details in respect of pensioners at this stage. The entire exercise
of issue of Corrigendum PPO shall have to be repeated after receipt of
information from the concerned Pensioners. This timeline can be reduced if
these two crucial data is allowed in the; system to be inserted
subsequently and data updated automatically in the central databank of
PCDA(P). It was requested that this issue may be flagged in the meeting of
AS(Exp) in MoF.

15. The Representative of DGDE (Shri P. Daniel, Addl. DG) informed that
there were 540 pensioners whose pension needs to be revised. It was
indicated that they have already processed cases of approx 100 pensioners,
of which {23 have been submitted to PCDA Allahabad after vetting by CDA.
The remaining cases are in the process of vetting by CDA.

16. The Representative of DGAQA (Shri S.Chawla, ADG) informed that they
have not received any data from PCDA(P), Allahabad. They are still in the
process of locating the data of pensioners.

17. The Representative of MoD(Sectt) (Shri Brij Kumar, DS) infotmed that
they have 1134 cases of pensioners, of which they had processed cases of
656 pensioners. However, these were not accepted by CPAO on the grounds
that all cases need to be processed individually. They have started
preparing individuals sheets of pensioners and are likely to complete the
work by target date.

18. In CAO, there are about 5200 cases of pensioners. The details of action
taken were not yet available.

Summing up and Decisions

19. Summing up the discussion, AS(BM) reiterated the necessity of proactive
approach to address the issue so as to meet the deadlines prescribed.
Thereafter, the following directions were issued:

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i) Enumeration of numbers: CGDA to review the total
number of pensioners and family pensioners for which revision exercise has
to be undertaken in view of the variation in data of pensioners reported in
the course of the meeting. The revised number, entity/organisation-wise may
be communicated by CGDA.

(Action : CGDA)

ii) Considering the fact that many organisations do not have complete data
of pensioners, dedicated teams may be constituted in each organisation that
will be interacting proactively with CGDA/PCDA Allahabad to sort out the
gaps in completing the exercise.

(Action : All HoDs of Def. Organisations)
 

iii) Allotment of Identification Codes : Allotment of
Identification Codes of Heads of Offices/ DDOs will be communicated by
PCDA(P) Allahabad to the HoDs within a week, to enable them to process the
cases.

(Action : CGDA/PCDA(P) Allahabad)
 

iv) Each organisational HQ will nominate a Organisational Nodal Officer not
below the rank of JS/Major General or equivalent in
case of Services, to liaise with the MOD and to furnish the information/
progress Report fortnightly (15 Aug, 31 Aug, 15 Sep and 30 Sep 2017).

(Action : all HoDs of Def. Organisations, including CGDA)

v) PCDA(P) Allahabad and CGDA will also nominate the Nodal Officers within
three days to facilitate the Field Nodal Officers for liaisoning with
CGDA/PCDA, Allahabad and on day to day issues of revision of pension within
their organisation. The details of the Field Nodal Officers and Nodal
Officers of PCDA/CGDA shall be shared with the Organisational Nodal
Officers who will be reporting to MoD.

(Action : All HoDs/CGDAIPCDA(P:) Allahabad)
 

vi) Each organisation to create a dedicated Cell and Help Desk to process
the cases of pensioners.

(Action : All HoDs of Def. Organisations)
 

vii) Local Subordinate officers to facilitate the pensioners who approach
them to furnish their details. Drop Box / Dedicated Counter may be set up
at the entrance to collect requisite information from the pensioners and to
interact with them as andl when they approach their offices after
travelling long distances to pursue their pension revision cases.

(Action : All HoDs of Def. Organisations)
 

viii) The information about the pension revisions should be highlighted on
the websites of the Organisation, along with the name and contact details
of the nodal officer who can be approached to furnish data in: respect of
the pensioners.

(Action : All HoDs of Def. Organisations)
 

ix) The pensioners may be encouraged to furnish their details to the
offices in which they served last.

(Action : All HoDs of Def. Organisations)
 

x) Taking up with MoF the issue of a common advertisement in the newspapers
as also through other platforms to disseminate; information to the
pensioners, and facilitating them in the process of pension revision.

(Action : MoD)

Meeting ended with a vote of thanks to the Chair

minutes of review meeting defence 7cpc

 click here to view/download original pdf

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