SPARROW for all grades of CSS, CSSS & CSCS – Correction of details of officers/officials in SPARROW data base – reg | DoP&T OM

SPARROW for all grades of CSS, CSSS & CSCS – Correction of details of
officers/officials in SPARROW data base – reg | DoP&T OM
यह सभी मंत्रालयों/विभागों के संग्यान में है कि वित्तीय वर्ष
2018-19 से ही CSS, CSSS एवं CSCS के सभी ग्रेड के अधिकारियों/कर्मियों का APAR
ऑनलाइन SPARROW सिस्टम में भरा जाना अनिवार्य कर दिया गया है। इसके परिणाम स्वरूप
बड़े मात्र में अधिकारियों/कर्मियों के डाटा को SPARROW सिस्टम में पोर्ट किया जाना
मंत्रालय को ऐसी रिपोर्ट मिल रही है कि बड़ी संख्या में
अधिकारियों/कर्मियों के डाटा में गलती निकाल रही है। अभी तक मंत्रालयों को सिर्फ
पदनाम में संशोधन करने की ही अनुमति थी जिससे उन गलतियों में सुधार करने में कठिनाई
हो रही थी। इस मामले की जानकारी मंत्रालय द्वारा एनआईसी के ई-डिविजन को दी गई। अब
एनआईसी द्वारा उन सभी फ़ील्डों को एडिटेबल बनाया जा रहा है ताकि जल्द से जल्द गलत
डाटा को सुधारा जा सके। परंतु यह सुविधा सिर्फ एक बार के लिए ही उपलब्ध होगी तथा
डाटा में सुधार के बाद सभी फ़ील्डों को पूर्ववत्त नॉन एडिटेबल कर दिया जाएगा।

Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
2nd Floor, A-Wing, Lok Nayak Bhawan
New Delhi, dated; the 22nd May, 2019.

Subject: Introduction of ‘SPARROW across all the grades of CSS, CSSS & CSCS – correction of details of officers/officials in SPARROW data-base – reg.

All the Ministries/Departments are aware that ‘SPARROW (Smart Performance Appraisal Report Recording Online Window) system, from the financial year 2018-19, has been extended across all the grades in CSS, CSSS & CSCS. As a result, data in respect of a large number of officers/officials has to be ported on ‘SPARROW system. Ministries/Departments have already been advised to send data in excel format to this Department for onward transmission to SPARROW-Support to add the details of new entries in data-base.

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2. It has been reported by Ministries/Departments that the data created for ‘SPARROW system, bears some factual errors which needs correction. However, the EMDs were not allowed to edit the fields as all the fields were frozen except designation. This results into delay in creation of workflow and generation of APAR. The same was reported to NIC E­Division and it has been confirmed by them that the frozen fields have been rendered unfrozen to enable the EMDs of the nodal Ministries/Departments to edit factual inaccuracies, if any, occurring in the data-base of the officers. However, this facility will be available only for once. It means that once the EMDs carry out correction in the data-base, the field will be again locked for editing.

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3. All the Ministries/Departments are requested to bring the content of this O.M. to all concerned officers/officials and advise them to use the facility to edit the fields for factual inaccuracy, if any, through their EMO/nodal officer concerned. DoPT would not entertain individual queries in this regard.
(Chandra Shekhar)
Under Secretary to the Govt. of India
Tel: 011-24624046
All Ministry/ Department (CSS, CSSS & CSCS).
Copy to:-
  1. Deputy Secretary – CS.II (Attn: Shri A.K. Saha), DoP&T, Lok Nayak Bhawan, New Delhi for information and necessary action in respect of CSSS and CSCS.
  2. SPARROW E-Division Team through SPARROW help-desk, DoP&T, Lok Nayak Bhawan, New Delhi for necessary action.

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